We are hiring a Administrative Assistant in Ahmedabad.

Job Description:

We are hiring a Administrative Assistant in Ahmedabad.

Administrative Assistant
Location: Gota, Ahmedabad
Position: Up to 3 LPA per annum (commensurate with experience)

Key Responsibilities:

Office Management and Coordination
• Manage the day-to-day administrative tasks, including scheduling meetings, maintaining office supplies,
and ensuring an organized work environment.
• Serve as the primary point of contact for internal teams, visitors, and external vendors.
• Maintain and update office records, files, and documentation, both physically and digitally.

Communication and Correspondence
• Handle incoming and outgoing communications, including emails, phone calls, and courier services.
• Draft and proofread official correspondence, meeting minutes, and reports.
• Respond to general inquiries and ensure timely escalation of critical matters to the appropriate
departments.

Scheduling and Calendar Management
• Organize and manage calendars for senior executives, scheduling meetings, appointments, and travel
arrangements.
• Coordinate with multiple teams to align schedules and ensure smooth execution of events and activities.

Data Entry and Reporting
• Accurately input and maintain data in relevant systems, ensuring up-to-date records.
• Prepare routine reports on office operations and assist with data analysis when required.

Vendor and Facility Coordination
• Liaise with facility management services to ensure a well-maintained office environment, including
cleanliness, security, and IT support.
• Handle vendor relationships, ensuring timely procurement of office supplies and services.

Event Support
• Assist in organizing internal meetings, team-building activities, and other company events.
• Coordinate logistics such as venue booking, catering, and audiovisual setup.

Compliance and Policy Adherence
• Ensure adherence to company policies and procedures in all administrative processes.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.

Key Qualifications:

• Experience: 1 to 3 years in an administrative or office management role, preferably in the real estate or
similar industry.
• Education: Bachelor’s degree in Business Administration, Commerce, or related fields (preferred).
• Technical Skills:
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management software and basic accounting tools is a plus.
• Organizational Skills: Strong multitasking and time-management abilities with a keen eye for detail.
• Communication Skills: Excellent verbal and written communication in English, Hindi, and/or Gujarati.
• Interpersonal Skills: A team player with a client-first attitude and the ability to handle interactions
professionally.
• Problem-Solving: Proactive approach to resolving administrative challenges with minimal supervision.